We ask for a deposit to show your commitment, which we refund at the end of the festival, unless you cancel without good notice, or don’t show up without letting us know in good time! Requiring crew deposits is standard procedure for all the festivals we know.
This year we are asking that we get this deposit (£91) through Paypal and ask you to pay it once you have been officially accepted as part of the volunteer crew. The deposit will be refunded to you (minus £1 for administration costs) after the festival and once you have completed all shifts. We have changed this system slightly to make it easier for us and also to improve the system as we have had problems with crew missing shifts or turning up to shifts not being able to work – this then causes many difficulties for the remaining crew and the supervisors.
Note that you do not need a Paypal account to make payment, debit and credit cards are also accepted. Your deposit should ideally be paid by return once you have been accepted, and must be with us by 12th May at the latest, otherwise your place will be offered to someone else. Please ensure you have enough funds in your Paypal account or on your card BEFORE you pay the deposit.
We are a small, family run festival and we rely on our wonderful volunteers to help keep the festival running – we hope you understand why we are changing the deposit system this year.
Crew application form for World Ceilidh 21st-25th May 2014
Volunteering at the festival is a great way to meet new people, learn new skills, and experience the festival from a completely different and rewarding viewpoint.
Q: What kind of work is there?
A: These are the main jobs:
- Stewarding. This is an active and social job that involves communicating with festival visitors – directing traffic and campers into the camping and parking fields. Experience with the general public, diplomatic and assertive skills, and working at outdoor events will be useful.
- Stage stewarding shifts involve stewarding the backstage entrance. You will need patience, diplomatic and assertive skills.
- Night stage sitting involves working a night shift to ensure the stage equipment is secure on either of the two stages or being in the main festival office overnight. You will be supported by a friendly security team for all night jobs. Night main bar sitters are also required.
- The festival HQ involves dealing with general enquires from the public and dealing with lost property as well as relaying messages to the stages and monitoring the CB radios. If you wish to work in the office it will help if you tell us of any experience you have had in this area, or just why you think you would be good in the job. It will also help if you have references and a full disclosure, as the office also looks after lost children.
- Bar or box office applicants will need to provide references as well as evidence of experience.
- There are limited jobs in the kitchen and it will help if you have had some experience.
- Post-production work: you need to be available for three full days after the festival to help clear up – at least until the end of Wednesday or Thursday depending on when we commence dismantling. If you are working post-production you will be fed after the festival when you are working but not during the festival.
- Production: we will only consider experienced people who can arrive on the Saturday before the festival begins at the latest i.e. we require a minimum of 4 days work for a free ticket. If you are available earlier you can volunteer from 11 May. You will be fed every day you are working and do not have to work during the festival.
Please consider when you apply your skills and experience. We will choose people who are more suited to the jobs they have chosen.
Q: How many hours do crew work?
A: All crew will work no more than 24 hours over the four/five/six days. For night shifters the hours are slightly less. A stage sitting job will involve two night shifts (12 midnight to 8am or 2am to 10am) guarding the stage equipment. A night shift in the office will involve two office shifts from 2am-10am.
Q: When do I have to be there and when am I needed until?
A: From Wednesday 21 until Sunday 25 or Monday 26 May. The festival gates open on Thursday morning to the public. All crew need to be on site by Wednesday evening at the latest. You can leave on Sunday night but you must let us know so that we do not rota you on for that night.
Most of the shifts will be on Thursday and Friday. If you can arrive earlier on Tuesday or can stay later on Monday you may be able to do some of your shifts at these times (out-with the festival times).
There are some shifts available on Monday, please let us know if you are able to stay and you may be able to get some of your shifts done after the festival is over.
Again, if you can stay later or arrive earlier you may be able to get some shifts done on the Tuesday before and Monday after the festival.
Post clean-up/ production
We ask for a minimum of 3 full days of work after the festival has ended.
Regardless of job, all crew need to arrive on site by Wednesday evening to attend the crew health and safety briefing. It is important you state if you want to leave on Sunday on the crew application form.
Q: What about meals?
A: We provide 3 vegetarian meals a day. Breakfast of porridge and/or toast, and two more hot meals. This food is for working crew only and we will not feed friends or family who are not working. If you have any special dietary requirements make sure you bring what you need with you.
Q: Are there crew facilities?
A: All crew get to camp in a designated crew area, based in the garden behind the main farmhouse. This is also next to the crew kitchen and the crew chill out area, which is a cosy indoor space for crew to use with tea and coffee making facilities and comfy seating! Please ask at the festival office upon arrival and you will be shown where the crew camping area is. There is also a crew car parking area adjacent to the crew camping space.
Q: What do I need to bring?
A: You will need to bring all your own camping equipment, including tent! You must bring warm clothes and waterproofs including waterproof footwear, a change of clothes and pairs of dry socks. A torch would be very useful. You also must bring your own plate, cup and cutlery for meals which you keep with you all weekend as we do not supply those. You will need to bring any luxuries or special dietary needs with you. There are no villages, towns or shops nearby to pick up extras!
Q: Can I work with my friend/ girl/boyfriend?
A: If you have a friend who wishes to come and crew, they need to apply in their own right. If you state that you are with them we will do our best to rota you on together, but we cannot guarantee this at all times.
Q: How do I get to Knockengorroch?
A: Knockengorroch Farm is off the A713 between Dalmellington and Carsphairn in Dumfries and Galloway.
The nearest train stations are Ayr and New Cumnock.
The nearest bus stop is Dalmellington to the North and Carsphairn to the South.
There are some infrequent buses that go from Carsphairn to Dalmellington past the festival road end.
If you can make your way to Dalmellington we will pick up crew from Dalmellington square on Wednesday 21st May.
Buses in Dumfries and Galloway: Macewans bus services
Also see the Travel page.